If you’re like most people, you always have the best intentions at the beginning of the year to make positive changes to the way you live, and especially the way you work. Many companies enlist out office cleaning services around the time of the New Year in order to get off to a fresh start. The space in which you work directly affects the manner in which you work, and as providers of the best office cleaning services Johannesburg has to offer, we know all too well how a badly organised or dirty office can take its toll on employee morale and productivity. But creating an employee-friendly and efficient work space is about so much more that office cleaning. It’s also about the organisation of your desk and immediate workspace environment. Here are our top tips to get off to a clean, net and organised 2016 at work.
Start by purging
A productive workspace – in fact, all office cleaning activities – need to begin with a purge of the unnecessary. Get rid of all clutter – and be ruthless. Old papers you no longer need should be thrown away or properly archived. Empty your desk drawers and wipe them down with a damp cloth, then replace only those things you need.
Create a space for incoming clutter
That old cliché about the “in-box” and “out-box” on your desk is still used by millions of people around the world. Why? Because it works! All documents arriving on your desk should be worked through systematically from your in-tray. This not only keeps your desk free of clutter, it also organises your work day by giving you a to-do list, with the ultimate goal being a completely empty in-tray.
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Divide your desk into zones
The various zones of your new desk set up will be guided by the nature of your work, but generally, there are three zones you should consider demarcating.
Primary work zone – this is the part of your desk that falls inside the distance between your elbows and your fingertips. Normally this space is reserved for computers, monitors and other accessories, as most people spend the majority of their desk time working on a computer. This zone is specifically for your most frequent activities.
Secondary work zone – This can be described as the area that can be reached with your outstretched arms. This is an ideal zone to place your in and out trays, and other things that you need for work, but don’t make constant use of.
Reference zone – t5he areas of your desk which are out of arms reach, and require movements such as bending sideways and leaning forward. Movements like this are a leading cause of pain due to repetitive stress in the workplace, and therefore this zone should be reserved for items you use the most infrequently.
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